JustTranscribe

Zapier transcription: turn audio and video into text automatically

Connect JustTranscribe to Zapier and every recording that reaches you — a WhatsApp voice note in Gmail, a meeting in Google Drive, a new YouTube video — becomes a timestamped transcript without anyone pressing a button. Trigger a Zap when a transcript finishes, or transcribe a public link or a file as a step in one, then send the text, subtitles or summary to any of the 8,000+ apps Zapier connects.

Live in Zapier's app directory

Zapier approved the integration on 2026-09-08. Search for “JustTranscribe” inside the Zap editor or open the listing on zapier.com — no invite code, no waitlist. It runs on the same account, the same REST API and the same limits as the app.

Open JustTranscribe in Zapier Get an API key

How to connect JustTranscribe to Zapier

Two minutes, four steps. The key is the only thing you paste.

  1. 1Create an API key. Sign in to JustTranscribe and create a key at justtranscribe.ai/api-keys. Copy it once — it is shown a single time.
  2. 2Add JustTranscribe to a Zap. In the Zap editor, search for JustTranscribe as a trigger or an action and paste the key when Zapier asks you to connect the account.
  3. 3Pick what starts the Zap. Use the Transcript Completed trigger to react to finished transcripts, or one of the Create Transcript actions to transcribe a link or a file that an earlier step produced.
  4. 4Map the fields and turn it on. Send the transcript text, the SRT/TXT file or the summary to the next app, test the Zap once, then switch it on.

Triggers and actions

  • TriggerTranscript Completed — fires when a transcript on your account finishes, with the text and SRT/TXT files attached — no separate step to fetch them.
  • ActionCreate Transcript from URL — starts transcribing a public video link and waits until it is done before the Zap continues.
  • ActionCreate Transcript from File — transcribes a file from an earlier step — a WhatsApp .opus voice note, a Google Drive recording, an email attachment — the same way.
  • ActionExport Transcript — downloads the finished transcript as SRT, VTT, TXT, CSV, Markdown, PDF or DOCX.
  • SearchFind Transcript — looks up a transcript by ID for a later step to use.

Both Create actions wait for the transcript to finish before handing control back to the Zap, so a typical automation — receive a recording, transcribe it, send the text somewhere — needs no polling loop or delay step.

Zap ideas

Each pairing below has its own page on Zapier with a one-click starting point.

Zapier audio to text, speech to text and video to text — what it handles

Audio to text in Zapier

MP3, WAV, M4A, AAC, OGG, OPUS and FLAC files from any step: voicemail systems, call recorders, Google Drive, Dropbox, email attachments. WhatsApp voice notes work exactly as they come off the phone (.opus).

Video to text in Zapier

MP4, MOV, WEBM and MKV uploads, plus public links from YouTube, TikTok, Instagram, Facebook, Pinterest and Google Drive. The audio track is extracted for you; nothing to convert first.

Speech to text with timestamps and speakers

Every transcript carries word-level timestamps, sentence-merged segments and automatic language detection (Spanish first, 100+ languages). Speaker labels and translation into 111 languages are available on the finished transcript.

Compared with Zapier's built-in AI steps

AI by Zapier steps are great for summarising text you already have. JustTranscribe is the step that produces the text: a Whisper-class engine with timestamps, subtitles and speaker labels, so the rest of the Zap has something accurate to work with.

Limits and behavior

  • Public links only — no private or login-required videos, no live streams. Up to 150 minutes per recording, 500 MB per file.
  • Same brakes as the app and the REST API: 3 new transcripts per hour and one processing at a time during the beta.
  • One API key, one account, one set of limits everywhere — the key you use in Zapier is the same one the REST API and the n8n node take.
  • Transcribing is free with a free account — sign in with Google in one click (or with email), no card needed. Files up to 150 minutes and 500 MB, unlimited transcripts during the beta.

FAQ

Is the Zapier integration live?

Yes. Zapier approved it on 2026-09-08 and it is listed in Zapier's app directory as a beta integration: search for JustTranscribe inside Zapier, or open zapier.com/apps/justtranscribe/integrations. No invite code is needed. It authenticates with an API key from justtranscribe.ai/api-keys.

How do I transcribe audio with Zapier?

Add a JustTranscribe action to your Zap: Create Transcript from File takes an audio or video file from an earlier step (an email attachment, a Drive file, a form upload) and returns the text, timestamps and an SRT file once the transcript is ready. Create Transcript from URL does the same for a public video link.

Can I transcribe WhatsApp voice notes with Zapier?

Yes — the file action accepts a .opus voice note exactly as it comes off the phone, the same as the app and the REST API. Forward the note to Gmail or drop it in Drive and let the Zap pick it up.

Which video platforms does it support?

Public YouTube, TikTok, Instagram, Facebook, Pinterest and Google Drive links. Private or login-required videos can't be fetched this way — use the file action instead.

Does the Zap wait for the transcript, or do I need a delay step?

It waits. Both Create actions hold until the transcript is finished (Zapier's callback mechanism, not a timeout), so the next step already has the text. The Transcript Completed trigger is the alternative when the recording is created outside Zapier.

Is it free?

Transcribing is free with a free account — sign in with Google in one click (or with email), no card needed. Files up to 150 minutes and 500 MB, unlimited transcripts during the beta.

What does “beta” mean on the listing?

Every new Zapier integration spends its first 90 days as beta: fully usable by anyone, while Zapier watches support volume. Nothing changes for your Zaps when it leaves beta.

Prefer a different tool? See the Make integration, n8n node and REST API, MCP for Claude and ChatGPT.